2023 Tax Preparation Checklist

PERSONAL INFORMATION

☐ Taxpayer #1 Data - Name, Social Security number, D.O.B, Email, Phone number
☐ Taxpayer #2 Data - Name, Social Security number, D.O.B, Email, Phone number 
☐ Identity Protection PIN for any household members 
☐ Taxpayer #1 or #2 Bank routing and account information 
☐ Taxpayer #1 and/or #2 Drivers License/State ID/Passport 
☐ Taxpayer #1 or #2 Rental Lease/Utility Bill to confirm Head of Household status if applicable 
☐ Dependent(s) Data - Name, Social Security number & image, Birth Certificate, D.O.B, Phone number    

DEPENDENT INFORMATION

☐ Childcare, school, or shot records for each dependent 
☐ Income of Dependents (if applicable)  
☐ Form 8332 Release/Revocation of Release of Claim to Exemption for child by custodial parent. 

INCOME DOCUMENTATION

☐ W-2 
☐ Unemployment Compensation(1099-G)

RENTAL INCOME

☐ Records of income and expenses 
☐ Rental asset information (cost, date placed in service, etc.) for depreciation
☐ Record of estimated tax payments made (Form 1040–ES)
☐ Receipts for upgrades and repairs
☐ Receipts for related mileage and other vehicle expenses

RETIREMENT INCOME

☐ Records of income and expenses 
☐ Rental asset information (cost, date placed in service, etc.) for depreciation
☐ Record of estimated tax payments made (Form 1040–ES)
☐ Receipts for upgrades and repairs
☐ Receipts for related mileage and other vehicle expenses

SAVINGS, INVESTMENTS & DIVIDENDS

☐ Interest, dividend income (1099-INT or substitute) 
☐ Dividend income (1099-OID, 1099-DIV or substitute) 
☐ Sales of stock or other property (1099-B, 1099-S, or Brokerage Statement) 
☐ Expenses related to your investments
☐ Health Savings Account and long-term care reimbursements (1099-SA or 1099-LTC) 
☐ Sale of a Personal Residence 
☐ Dates of acquisition and records of your cost or other basis in property you sold (if basis is not reported on 1099-B) 
☐ Transactions involving cryptocurrency

OTHER INCOME & LOSSES

☐ Gambling or Lottery Winnings (W-2G or records showing income, as well as expense records) 
☐ Trust income 
☐ Royalty Income 1099–MISC 
☐ Estimated Taxes Paid 
☐ Record of alimony paid/received with ex-spouse’s name and SSN 
☐ State Income Tax Refund 
☐ Jury Duty records

DEDUCTIONS

☐ Mortgage Interest Statement 
☐ Real Estate and/or Personal Property Taxes 
☐ Receipts for energy efficient home improvements (e.g., solar panels) 

CHARITABLE CONTRIBUTIONS

☐ Cash amounts donated to houses of worship, schools, other charitable organizations 
☐ Records of non-cash charitable donations 
☐ Amounts of miles driven for charitable or medical purposes 
☐ Volunteer Expenses

MEDICAL EXPENSES

☐ Out-of-pocket expenses paid for healthcare and insurance. 
☐ Expenses paid doctors, dentists, inpatient/outpatient facilities, and hospitals.

HEALTH INSURANCE

☐ Form 1095-A if you enrolled in an insurance plan through the Marketplace (Exchange)  

CHILDCARE

☐ Childcare expenses paid to childcare provider
☐ Childcare provider - Name, Social Security and/or EIN, and address
☐ Expenses paid through a dependent care flexible spending account at work 
☐ Amounts paid to a baby-sitter or provider care of your child under age 13 while you work 
☐ Adoption expenses

EDUCATIONAL EXPENSES

☐ 1098-T from educational institutions 
☐ Receipts that itemize qualified educational expenses 
☐ Records of any scholarships or fellowships you received 
☐ Form 1098-E if you paid student loan interest

K-12 EDUCATOR EXPENSES

☐ Receipts for classroom expenses (for educators in grades K-12) 

RETIREMENT & OTHER SAVINGS

☐ Form 5498-SA showing HSA contributions 
☐ Form 5498 showing IRA contributions 
☐ All other 5498 series forms (5498-QA, 5498-ESA)

STATE & LOCAL TAXES

☐ Amount of state and local income or sales tax paid (other than wage withholding) 
☐ Invoice showing amount of vehicle sales tax paid and / or personal property tax on vehicles
☐ Gambling Losses 
☐ Previous year Tax Preparation expense

FEDERALLY DECLARED DISASTER

☐ City/county you lived/worked/had property in 
☐ Records to support property losses (appraisal, clean-up costs, etc.) 
☐ Records of rebuilding/repair costs 
☐ Insurance reimbursements/claims to be paid 
☐ FEMA assistance information 
☐ Check the FEMA websiteto see if your county has been declared a federal disaster area 

SELF EMPLOYED INFORMATION

☐ Business Name if different 
☐ Ownership Acquisition Date and Distribution details 
☐ Owner #1 Name, Social Security number, D.O.B, Email, and Ownership percentage 
☐ Owner #2 Name, Social Security number, D.O.B, Email, and Ownership percentage 
☐ Owner #3 Name, Social Security number, D.O.B, Email, and Ownership percentage 
☐ IRS issued Tax ID letter 
☐ Secretary of State letter for LLC, Inc, and DBAs. 
☐ City license or Resale Certificate 
☐ Business checking account/current statement 
☐ Previous year completed Tax return  

INCOME

☐ Hobby/Gig Work income 
☐1099-NEC and/or 1099-MISC 
☐ Merchant Account 1099-K - Including PayPal, Cash App, Venmo, etc.
☐ Reconstructed Income Document 
☐ Profit & Loss Affidavit 
☐ Balance Sheet 
☐ Journal Entries 
☐ Schedule K-1 records to verify amounts not reported on 1099-MISC/NEC 
☐ Sale of any Business Assets

ITEMIZED BUSINESS EXPENSES

☐ Business Expense Intake 
☐ Check Register and/or Merchant statements 
☐ Business Meals 
☐ Log of Cancelled checks, Credit card statements, Register Receipts, etc.) 
☐ Record of estimated tax payments made (Form 1040–ES) 
☐ Travel - Airfare, Taxis, Hotel, AirBnB, etc 
☐ Advertising - Digital, Traditional, Promotional, etc. 
☐ Professional – Accounting, Legal, Insurance, Permits, Licenses, etc 
☐ Bank fees and interest 
☐ Rent – Office, Storage, Warehouse, Storage 
☐ Office supplies and products 
☐ Mileage logs and other vehicle expenses 
☐ Business-use asset information (cost, date placed in service, etc.) for depreciation 
☐ Home office square footage and/or Offsite Office square footage

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